Employment Screening Request Reference Tool
On the Educator Certification Web site, private school users may search for a candidate by Social Security number, DOE number, or First and Last Name. If you
search by Name and find too many applicants, you can further narrow your search by adding a Date of Birth to the search criteria.
After submitting a candidate for screening, the private school may print the results by selecting the Print link at the top, right corner of the screen. Additional instructions
are available in the Web Application User Manual that is accessible by clicking the Help link. The Reference Tool below has been developed to assist private schools
in understanding the Employment Screening responses that you will receive
Below are examples of the pertinent
employment history screening information that will be provided in a secure attachment if a record for the candidate exists in the Teacher
Certification Database. Private schools may use this information to make educated hiring decisions and document the findings from this
screening tool by printing the attachment and storing it in the employee's personnel file. Please address any questions related to the Teacher
Certification System to EmploymentScreening@fldoe.org
|This is the public identification number assigned by the Florida Department of Education to each individual applicant for certification,
whether or not a Florida certificate is ever issued. This is sometimes referred to as the Florida Educator's Certificate Number.
NOTE: The absence of a DOE # indicates that the applicant has never applied for certification.
|ID # |
|This is the applicant's Social Security Number that each applicant for Florida certification is required to provide pursuant
to federal and state law. The Florida DOE number is sometimes used as a temporary substitute for this number when the Social Security
Number is not available at the time of application. |
||Florida's highest certificate is renewable and is valid for five school years.
||Non-renewable certificate is valid for three school years to provide time to complete all requirements for
a Professional Certificate while teaching full-time.
||Certificate issued to individuals who do not hold a valid Florida certificate, but who are paid to coach
in the public schools. A five-year, renewable certificate is issued to an individual who satisfies specialization
requirements for the Athletic Coaching Endorsement. Otherwise, a one-time, three-year, non-renewable certificate may be issued.
||A five-year non-renewable certificate covering only Speech-Language Impaired.
||One-year certificate issued under laws effective prior to July 1, 1988.
These certificates may be reissued each year as long as continuity is maintained.
||Certificate is issued and is valid or has expired for less than one year.
|To be Issued
||Certificate has been processed for this individual, but not yet printed.
||Certificate has expired.
||Certificate has been voided because it was issued in error or has been revoked.
|Subjects or Endorsements
|Please refer to the following Web site for information on currently available Florida certification
subjects and endorsements: http://www.fldoe.org/edcert/subjlist.asp
|The validity dates represent the period during which the certificate subject area or endorsement is valid.
All Florida certificates are issued to begin July 1 of the year in which the applicant initially qualifies for
the particular certificate type.
|This is the date the application was received for evaluation of the subject area(s) requested.
|Subject - Description
|This shows the subject area(s) or endorsement(s) requested by the applicant for evaluation. Please refer to the following Web site for information on currently available Florida certification subjects and endorsements: http://www.fldoe.org/edcert/subjlist.asp
Application Subject Status
|Waiting for Information
||A letter has been sent requesting additional documentation from the applicant before additional processing of the application.
||Application packet is complete and is pending evaluation by a processing Specialist.
||Individual is eligible for the subject area or endorsement evaluated.
||Individual is not eligible for the subject area or endorsement evaluated.
||Subject area or endorsement has already been issued on a valid certificate.
||Subject area or endorsement evaluation request has been cancelled.
||Evaluation request for the subject area or endorsement has expired.
Correspondence Browse – Code Definitions
||Disposition Alert indicates there is correspondence from Professional
Practices Services or the Education Practices Commission regarding the
determination of probable cause to discipline a certificate, deny an application,
or other determinations that may not necessarily have conclusion.
||Invalidation Letter indicates the applicant failed to provide the required information to Professional Practices
within the statutory1 timeframe (90 days from date of notification from PPS). The action invalidates the application
and corresponding statement of eligibility.
||Clearance letter indicates a determination of no probable cause to deny an application or sanction a certificate.
||EPC Final Order provides the conclusion or final action issued by the Education Practices Commission following
a determination of probable cause or initial denial.
||Fingerprint report received from the FBI and FDLE. Reports indicated no criminal record was found.
||Fingerprint report from the FDLE
||Fingerprint report from the FBI
||Fingerprint report received from the FBI and FDLE. Reports indicated information that needs to be reviewed and cleared before a certificate can be issued.
Current Processing Alerts – Code Definition
||Fingerprint Alert indicates that the FDLE and FBI reports have not been received.
||Criminal History Alert indicates that the applicant either responded yes to the question regarding a
criminal history on the initial or renewal application or that the criminal history report indicated some type of record.
||Administrative Alert indicates that the applicant responded yes to the
question regarding a sealed or expunged criminal history on the initial
or renewal application, that the criminal history reports have indicated
a sealed or expunged record, or that there are other issues not indicated
by other alerts that need review or prohibit the issuance of a certificate.
For example, an affirmative response to the professional sanction section
of an application.
||Revocation of the certificate indicates the certificate has been revoked. Revocation may last for
various lengths of time, up to 10 years or may be permanent. When a revocation is less than permanent,
the applicant is eligible to apply for a new certificate once the period of revocation has ended; however,
the alert will remain until such time as a new application is received.
||Suspension of the certificate indicates the certificate has been suspended. Suspensions may last
for various lengths, up to 5 years. (Educators may renew a professional certificate during the time of suspension.)
||Denial indicates both the denial of an application and issuance of the certificate. Denials may last for various time periods, up to permanent.
||Indicates the applicant or educator is being investigated by Professional Practices Services.
(This information is exempt from public record and should not be shared with the public.)
||Fee indicates that the applicant's check has been returned to the Bureau of Educator Certification due to insufficient funds.
||Probation - the certificate is valid, but the applicant must comply with certain conditions to keep certificate/employment status.
||NASDTEC2 Alert indicates that the applicant has held an educator certificate which has been revoked or suspended by another
state as reported through the NASDTEC Clearinghouse.
Processing Alert Statuses and Definitions
||This is the default status for all alerts entered on an applicant file.
||Indicates that a fingerprint card has been received but not yet dispatched for background screening by the FDLE/FBI.
||Indicates that a received fingerprint card has been dispatched for background screening by the FDLE/FBI.
||Indicates that background screening results have not yet been received from the FDLE.
||Indicates that background screening results have not yet been received from the FBI.
||Indicates that the fingerprints were determined to be illegible by the FDLE/FBI which prevents successful background screening.
||Indicates that the associated alert has been cleared.
||Indicates that the applicant file has been referred to Professional Practices Services for investigation.